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Satisfactory Academic Progress Policy


Satisfactory Academic Progress (SAP) Monitoring

The qualitative and quantitative components for SAP at UCF will be monitored at the end of each semester in order to provide a formal intervention by the institution for those who do not meet the SAP standards.

The Standards of Satisfactory Academic Progress must include the student’s total academic history (UCF, accepted AP, dual enrollment/transient and accepted transfer hours towards degree completion).  In order to receive Title IV aid, a student must be making Satisfactory Academic Progress regardless of whether he or she previously received Title IV aid.


Qualitative Measure of Progress

Undergraduate Level — Students must maintain a 2.0 cumulative grade point average at the end of each semester.

Graduate Level — Students must meet a 3.0 cumulative GPA with graduate hours. (This includes all credit hours taken while classified as a graduate student.)


Quantitative Measure of Progress

Completion Ratio Requirement for Undergraduate & Graduate Students:

All students must complete 70% of all credit hours attempted including accepted transfer hours.

NOTE: To access your specific hours completion ratio and the associated instructions click on the following link:
Completion Ratio Calculator

Students who do not earn 70% of all credit hours attempted will be placed on financial aid warning for the next term/semester.  At the end of the following semester, the student must meet the 70% standard or aid will be canceled for future terms until student either meets the standards or the student has an appeal approved putting them on academic probation with an academic plan on file.

• Successful completion is defined as earning a grade of A, B, C, D or S. (A grade of "D" is acceptable for financial aid purposes)

• Unsuccessful completion is defined as earning a grade of F, I, W, X, N, U, WF, NC, WH, WM, or WP.

• Please note that all unsuccessful grades will count towards your attempted hours and will not count towards your completion ratio.

• Students on probation must meet standards each term as assigned by the Satisfactory Academic Progress Probation Policy.

• Repeated courses may also affect your completion ratio. For more information please refer to the "Repeated Courses" section.

 


Maximum Time Frame for Degree Completion

Federal regulations require that the maximum time frame for a student to complete their education program as 150 percent of the required number of credit hours needed to graduate.

Students who reach their attempted hours limit will be placed on a cancellation status, effective the next term enrolled.

Students may not receive Title IV financial aid for courses that do not count toward program completion. This includes graduate students who should be enrolled in graduate courses only, unless the undergraduate courses have been required as prerequisites or have been approved by the department.

Graduate students must complete their degree within the attempted UCF hours limit assigned by this policy.

Students are required to graduate within the number of hours allowed by the Satisfactory Academic Progress Policy. Students are allowed a specific number of attempted hours, based on their classification. This includes accepted transfer hours plus all UCF hours.
See chart below.

Classification

Maximum Hours Allowed
For Completing Degree


Undergraduate

 


180 Attempted Hours


Second Undergraduate



70 Attempted hours


Graduate Certificate

27 Attempted Hours
(Includes all hours taken while classified as a graduate certificate student)

Masters

70 Attempted Hours
(Includes all hours taken while classified as a graduate student)

Specialist

100 Attempted Hours
(Includes all hours taken while classified as a graduate student)

Doctoral

120 Attempted Hours
(Includes all hours taken while classified as a graduate student)

Programs that require more hours than usual will be monitored on a case-by-case basis through the appeal process.

Once a student has attempted the maximum hours for a classification level, the student will be canceled including those workings towards a second degree, dual degree, minor, second Master’s degree, etc.


Repeated Courses

For financial aid purposes, each time a course is taken it counts as an attempted course. However, only the first passing grade (A, B, C, D, or S)  received is counted towards completed courses when determining the completion ratio. Repeated courses can affect a student's completion ratio, grade point average and/or maximum time frame for degree completion for Satisfactory Academic Progress.


Second Degree Seeking Students

Second undergraduate degree seeking students are also reviewed as undergraduate students for Satisfactory Academic Progress (SAP) purposes. Second degree seeking students no longer need to submit the Second Degree Academic Plan for financial aid. Second degree students are allowed up to 70 attempted hours. Once second degree seeking students have exceeded 70 attempted hours, they will be placed on cancellation status. Credit hour accumulation will be monitored by the Office of Student Financial Assistance each term.  

Second degree seeking students, who previously submitted an academic plan outlining the courses needed for degree completion, must continue to follow the plan to meet Satisfactory Academic Progress.

Second master’s degree seeking students will be reviewed as graduate students for Satisfactory Academic Progress purposes. They will be allowed a total of 70 graduate hours, including all accepted graduate hours.

All second degree seeking students must meet all components of SAP to receive financial aid.

All undergraduate coursework is considered when calculating completion ratio and GPA for second degree seeking students.

Three or more Degrees
Students seeking a third bachelors or master’s degree are not eligible for federal financial aid


Graduate Certificate Programs

Students in Graduate Certificate Programs are granted 27 attempted hours  at the graduate certificate level.  Students must also maintain a 3.0 GPA and an overall completion ratio of 70% to meet Satisfactory Academic Progress.


Transient Enrollment
All attempted transient enrolled hours at another institution are added to the attempted UCF hours, and these hours will affect a student’s completion ratio. To avoid Financial Aid Cancellation for insufficient hours completed, students must submit their grades (official transcript) from the other institution to the UCF Registrar's Office for all terms that they were enrolled in transient hours.


Satisfactory Academic Progress Notification

All students receiving financial aid who are not meeting SAP standards will receive a written notification via email to their UCF Knight’s email account. Students may also view their updated status on myUCF, under View Financial Aid Status.


Satisfactory Academic Progress Warning

Students who do not meet the GPA and/or percentage completion SAP standards will be placed on “Financial Aid Warning” at the end of the semester in which they did not meet the standard(s).  They will be eligible to receive federal financial aid funding for the following semester.  Students given this status are not required to petition for possible reinstatement of their financial aid eligibility. 

Students placed in the Financial Aid Warning status will be sent a notification advising them of their status, the impact of their future financial aid eligibility, and the importance of seeking guidance/advising/counseling from appropriate staff.

Students who do not meet SAP standards after this period of Financial Aid Warning will be denied eligibility for future semesters and placed on a SAP Cancellation status until they meet the SAP standards or submit an SAP Appeal that is approved.

It is possible for a student to be subject to more than one period of financial aid warning throughout the course of their academic career. However, a student may not have two consecutive terms of financial aid warning.


Satisfactory Academic Progress Probation

Students who do not meet the SAP standards after being placed on Financial Aid Warning will be placed on cancellation status for future financial aid until they meet SAP standards or submit a SAP Appeal that is approved.
Students who submit a SAP Appeal that is approved will be placed on Financial Aid Probation.  The student will continue on probation as long as he/she is successfully complying with the prescribed academic plan requirements that is submitted as part of the SAP Appeal. The probation status will stay on the student’s financial aid file until the student meets Satisfactory Academic Progress Standards or completes his/her degree.

Probation Requirements

The student’s progression will be monitored during the probationary period at the beginning and end of each semester to ensure the student is following the prescribed academic plan and successfully matriculating through their program of study. All probation students must successfully complete 70% of the credit hours that they attempt each semester.  In addition, students on probation for GPA and/or completion ratio must make positive progression in the appropriate area(s). Disbursements will not be made for a semester unless it is verified that the student’s prior review (if applicable) was acceptable and student is in the proper classes for the term in question. 


Satisfactory Academic Progress Academic Plan

All students who are on probation must follow the prescribed plan in order to receive financial aid. Second degree seeking students who are currently on an Academic Plan are allowed to attempt 70 credit hours.

Plan Requirements
The student’s progression will be monitored at the beginning and end of each semester to ensure the student is following the prescribed academic plan and successfully matriculating through their program of study.  Disbursements will not be made for a semester unless it is verified that the student’s prior review was acceptable and student is in the proper classes for the term in question. 


Re-establishing Eligibility after Cancellation

Any student with extenuating circumstances, (i.e., death of a relative, an illness or injury of the student, etc.), who is placed on a cancellation status, may appeal to the Financial Aid Review Committee for reinstatement based on his/her special case.

If the student was canceled for failure to complete 70% of the attempted hours, and since cancellation, has brought up the percentage to a minimum of 70%, the student will be reinstated during the end of semester review process.

If a student was canceled for not meeting the GPA requirement, they will be placed back on a reinstated status once their GPA has been brought up to the proper level during the end of semester review process.

To appeal, the student must:

• Complete the Satisfactory Academic Progress Appeal Form.
• Attach documentation that supports the specified circumstance(s) to the appeal form.
• Meet with their Academic Advisor and work with them to complete the Academic Plan portion of the SAP Appeal.
• Submit the appeal and the supporting documentation to the Office of Student Financial Assistance.

After a thorough evaluation of the written request and all supporting documentation, the Financial Aid Review Committee will make a decision and notify the student of the decision by e-mail communication. The student may also view his/her updated status on myUCF, under View Financial Aid Status.

 

 On this page:
  Satisfactory Academic Progress Monitoring
  Measures of Progress
  Credit Hour Completion Ratio Calculator
  Maximum Time Frame for Degree Completion
  Repeated Courses
  SAP & Second Degree-Seeking Students
  SAP & Graduate Certificate Programs
  SAP & Transient Enrollment
  Satisfactory Academic Progress Notification
  Satisfactory Academic Progress Warning
  Satisfactory Academic Progress Probation
  Satisfactory Academic Progress Academic Plan
  Re-establishing Eligibility After Cancellation
  Receiving Aid
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  Reasons Why Awards May Change